How to Be an Effective Owners Corporation Committee in Victoria

Guy Bowell
May 21
2 min read

Being part of an Owners Corporation (OC) Committee in Victoria is a significant responsibility. Committee members play a crucial role in ensuring the proper management, maintenance, and financial wellbeing of the property while representing the interests of all lot owners. To be an effective group of committee members, it's essential to approach decision-making collaboratively, review quotations diligently, and communicate clearly with the Owners Corporation Manager (OCM). Here’s how to make sure your committee is working effectively and in the best interests of the property.

1. Building a Strong Committee

An OC Committee should function as a cohesive unit with a shared vision. Here are some key principles for forming a strong committee:

Work Together: Respect different viewpoints and make decisions collectively to represent all lot owners fairly.
Stay Informed: Familiarise yourself with Victoria’s Owners Corporations Act 2006, rules, and regulations governing OC responsibilities.
Attend Meetings Consistently: Regular attendance ensures continuity and informed decision-making.
Transparency: Maintain transparency in discussions and decisions by keeping all owners informed of major resolutions.

2. Reviewing Quotations Effectively

When selecting contractors or service providers for building maintenance or repairs, reviewing quotations methodically ensures the best value for the property. Here’s how to approach it:

Compare Quotes: Obtain multiple quotes to assess cost, service scope, and experience.
Verify Credentials: Check the background, certifications, and insurance of service providers.
Assess Value, Not Just Price: The cheapest option isn’t always the best—consider quality, reliability, and warranties.
Read the Fine Print: Ensure terms and conditions align with OC requirements before approving a quote.

3. Managing Maintenance in the Best Interests of the Property

Keeping the building and common areas well-maintained is a fundamental role of the committee. Best practices for maintenance include:

Regular Inspections: Schedule routine checks to identify potential issues before they escalate.
Preventive Maintenance: Address minor repairs early to avoid costly future damage.
Allocate Funds Wisely: Ensure the OC has sufficient financial reserves for planned and emergency maintenance.
Keep Lot Owners Updated: Provide regular updates about maintenance schedules and upcoming projects.

4. Effective Communication with the Owners Corporation Manager

The OC Manager is instrumental in facilitating administration, finances, and compliance. Clear communication between the committee and the OCM enhances operational efficiency. Here’s how to establish a strong working relationship:

Clearly Define Roles: Understand which tasks fall under the OCM's responsibilities versus the committee's decision-making duties.
Regular Meetings: Hold structured meetings with the OCM to ensure issues are addressed promptly.
Document Correspondence: Keep records of important discussions, agreements, and decisions to prevent miscommunication.
Be Professional and Respectful: A positive and respectful approach leads to better collaboration and outcomes.

Conclusion

A successful Owners Corporation Committee in Victoria is proactive, well-informed, and committed to managing the property efficiently. By reviewing quotations carefully, maintaining the building to high standards, and fostering clear communication with the OC Manager, your committee can ensure that it serves the best interests of all property owners while upholding legal and ethical obligations.

What are some challenges you’ve encountered in your Owners Corporation? Let’s keep the conversation going!