Getting Everyone Involved: Why Your Vote on Special Resolutions Matters

Guy Bowell
Jul 26
2 min read

As a member of the Owners Corporation Committee, you already know how important it is to maintain and improve the property we all share. But when it comes to special resolutions—those big decisions that can shape the future of our building—getting every owner involved in the voting process is absolutely essential.

Why Special Resolutions Matter

Special resolutions often involve significant changes or investments, such as:

Major repairs or upgrades
Improvements to common property
Changes to by-laws
Large-scale maintenance projects

These decisions directly impact the value, safety, and enjoyment of your property. That’s why it’s so important that every owner has their say.

The Challenge: Low Participation

Unfortunately, many owners don’t vote—not because they don’t care, but because they don’t fully understand what they’re voting on. Some may feel overwhelmed by the paperwork, unsure about the implications, or simply unaware that their input is needed.

What the Committee Can Do

As a Committee, you play a vital role in bridging that gap. Here are some effective ways to boost engagement and ensure transparency:

1. Communicate Clearly and Often

Send letters and emails that explain the resolution in plain language.
Include summaries of reports and quotations so owners can see the facts behind the proposal.
Use visual aids like diagrams or before-and-after photos to make the issue more tangible.

2. Host an Information Session

Organise a general meeting—either online or in person—where owners can ask questions and hear directly from the Committee.
Invite professionals (e.g., engineers, contractors) to explain their reports or quotes. They are normally more than willing to help as they are the professionals don't be afaird to ask this question.
Record the session for those who can’t attend live. Ensure you tell people in the meeting that this meeting is being recorded.

3. Make Voting Easy

Provide clear instructions on how to vote, whether it’s by attending a meeting or submitting a ballot.
Offer reminders as the deadline approaches.
Consider using online voting platforms if available, to make participation more convenient.

4. Be Transparent and Inclusive

Share the Committee’s thought process and how decisions were made.
Encourage feedback and listen to concerns.
Show that every voice matters and that the Committee is acting in the best interest of all owners.

The Payoff: A Stronger Community

When owners feel informed and included, they’re more likely to participate—and more likely to support the outcome. This not only helps pass important resolutions but also builds trust and a stronger sense of community.